How a centralised data system can deliver major benefits for all industries

Far removed from the traditional work structure of decades ago, industries today are becoming more hyper-connected and digitised. And while this is good news for overall output, it has the potential to create major roadblocks in previously siloed workflows.

In order to streamline tasks, consolidate various data sources for business reporting and better facilitate processes like migrations, upgrades and data analysis, enterprises need to consider the benefits of a single data system.

What is a single data system?

Referred to typically as a data source – or by its more modern terminology of a data repository – a single data system is a large centralised system where an enterprise’s entire operation planning data is stored. Depending on their needs, the stored data can help  organisations perform a variety of tasks and help influence decision-making.

At Ocean Software, we create operational data solutions for defence forces around the world. Let’s take a national air force as an example. Historically, when an air force has had to plan its flights, they’ve had to pull data from a raft of disparate silos. With a single data system, however, information is stored and communicated in real-time, covering not just what is planned for the flight, but also what occurs during the flight. The benefit of housing all that data in a centralised data repository is that an organisation can analyse all the potential effects that may either degrade or inhibit optimal performance. This isn’t only relevant for major governmental departments, but also regular businesses conducting a range of day-to-day tasks pertinent to their specific industry.

Consider the air force example once more. To manage their data across multiple distributed systems – such as aircraft maintenance on one system and flight planning on another –  operators may be able to see that flights are delayed but not get to the bottom of the why. By collating all that data into a single system, the air force gets instant access to every data point and can uncover the reason for the delay faster, determine how to rectify it, and take steps to stop that issue from arising in the future.

Usefulness across disparate industries

There’s a range of other industries that can leverage the power of a single data system, particularly for organisations that require people spread across different disciplines to work together on time-sensitive tasks.

Let’s look at the mining industry as an example. Consider an explosives expert who’s brought on to a job at short notice. Not only does the mining firm need to be sure the individual has valid accreditation as well as the required explosives capabilities, but they must also be on-site at the same time that the explosives arrive. There must also be an area supervisor, a medical team and any other essential personnel to make sure the explosives task is carried out to site regulations.

If any individual along that chain doesn’t arrive on time or is unavailable, the whole operation is delayed or stopped – causing major financial losses for the mining firm. A single data system can reduce the complexities of big operations such as these and ensure all the necessary people are in the right place at the right time.

Gaining a competitive advantage

If an enterprise is holding firm to traditional pen-and-paper systems, rather than replacing their many distributed systems with a singular integrated solution, they are missing the opportunity to gain an immediate competitive advantage.

A singular, integrated solution provides organisations with the tools to be able to plan better, and when an issue arises, they have a single source of proof that has the ability to rectify the situation straight away. If a vital employee turns up late or calls in sick on a particularly busy day, a single data system can deconstruct all the tasks for that day and provide insights as to how the delay will impact different individuals and clients, and even reveal any knock-on effects over the course of subsequent days.

Without a solution that is able to analyse large datasets and instead relies on the user reviewing multiple systems, any potential competitive advantage is significantly diminished.

The problem with disconnected systems

At Ocean Software, a common problem we often see involves issues surrounding maintenance. Because so many enterprises still rely on siloed information, their systems fail to alert to maintenance issues in a timely manner. By not taking advantage of connected data, enterprises have no vision over what’s occurring, impacting the short-term (and potentially long-term) output of their operations.

Fire support in air forces is where we also see this issue arise. When a runway is active, policy instructs there must be a certain level of fire support available, otherwise aircraft are unable to take off or land. Due to a number of airports still housing their key information in separate silos, inefficiencies are consequently created that go on to have a major impact on delays and overall productivity throughout the course of the day.

International defence forces use FlightPro to solve problems

We’re constantly designing and refining operational data solutions that support a range of industries. One of our most popular systems is FlightPro, regarded as the gold standard in aviation operations management since 1993. FlightPro was one of the first digital transformation used by a defence force anywhere in the world, and it’s still in operation today, currently in its fifth generation.

FlightPro is an operational platform that is currently utilised by the Australian Air Force, implementing the software since 1995. FlightPro also plans rosters for air traffic controllers, manages fire-support plans for several bases, and is constantly evolving to provide real value, in real-time, through a centralised source of data. The Australian Defence Force isn’t the only military organisation harnessing the power of FlightPro. The system is also used by the Canadian, Belgian and Finnish air forces, and will be the solution of choice for France in the near future.

If your enterprise is still reliant on distributed systems that are causing inefficiencies for productivity, Ocean Software has the solutions to help. You can learn more about our software solutions by calling us on +61 (0)3 8614-7200, or get more detailed knowledge about FlightPro’s functionality by downloading the FlightPro Datasheet.